NOTE: £30.00 Discount per full week if
no bed linen required
No Linen supplied for Hire less than 7 nights
Minimum hire period from 22nd June to 7th September is 7 nights
Minimum hire period at all other times is 5 days.
Hire can begin any day of the week ( except Sunday)
Collection after 3:00pm and returned before 11:00am
Fully
Comprehensive Insurance (drivers 25 – 70 years
of age)
VAT 20%
Camping
Gas
WC
set of Toilet Paper and Chemicals
All
Cutlery and Crockery
Not included in rates:
Fuel & Airport Transfers
Bed Linen and Towels
Tax
20%
Minimum
Hire 7 Nights. Hires can begin and end on any
day of the week (except Sundays). Collection after 3pm and
return by 11am.
The conditions of this Agreement apply to any vehicles, including replacement
vehicles, rented from Imperial. The Agreement consists of the Booking Form/Hire
Authorisation, Vehicle Condition Report and these Terms and Conditions.
Renter will rent the vehicle for the rental period shown on the Agreement.
No
changes to the rental period will be allowed unless agreement
is given in writing by Imperial.
If Renter does not bring the vehicle back on time he/she is breaking
the conditions of the Agreement. Imperial can charge Renter
for every day or
part-day Renter has the vehicle after he/she should have returned it
to Imperial, plus any losses incurred from Imperial’s failure to meet
any subsequent rental periods caused by the Renter not returning the vehicle
on time.
Depot Times
Drop off by 11am / Pick up after 3pm monday to Saturday - Depot closed on sundays.
Depot closed on Christmas & New Years Day.
Insurance
Excess
There is a £500 insurance excess with every hire.Imperial includes
fully comprehensive vehicle insurance within the United Kingdom as a part
of it’s hire charges, subject to the terms and conditions outlined
above and below and also to the requirements of the Insurers. Drivers must
be aged between 25 and 70 years. Each driver must produce, at the time
of hiring, a full, domestic Driving licence, having been valid for a minimum
of two years. In the event of holding a 2 part licence, both parts must
be produced. The Licence is to be free of endorsements for the last five
years, other than those minor endorsements which are acceptable to the
Insurers. It may be necessary for referral to be made to the Imperial’s
Insurers at the time of reservation to ensure that any endorsements meet
with their criteria.
All
previous motoring convictions are to be disclosed to Imperial
at the time of hiring (the Renter recognises and agrees that
this is a fundamental term of hire). Two proofs of identity must be produced
at the beginning of the hire.There is a £500 insurance excess on
each hire that the Renter is fully liable for. In all cases, the Renter
shall be responsible for all damages and costs incurred, with no limit,
where any of these terms and conditions has been breached.
For
the avoidance of doubt it is stressed as fundamental to these
conditions that the vehicle
may not be driven without insurance taken out in accordance with these
terms and conditions of hire. Imperial shall not maintain any other
insurance in respect of the vehicle covering the same risks
as that covered by the
insurance under the terms of these conditions i.e. no “double insurance
Additional
Extras
Additional
Extras
Child Seats
£1.50
per day / £10 per week
Television
£2.20
per day / £15 per week
Picnic Table & Shairs
£2.20
per day / £15 per week
Barbeque & Tools
£1.50
per day (minimum of 7 nights) / £10 per week
Generator
£8.00
per day / £45 per week
Continental Insurance
£49.50
per week
European Breakdown Cover
£35
per week (mandatory for Europe Travel)
Airport
Tranfers
Up to 6 persons
Glasgow International
£55.00
each way
Glasgow Prestwick
£70.00
each way
Edinburgh
£55.00
each way
Security
Deposit
A security deposit of £750 is payable on collection of the vehicle
and is fully refundable if the vehicle with its contents are returned strictly
on time, undamaged, normal wear and tear expected, in a clean interior
conditions as described in Clause 6 above, and that all other terms and
conditions have been met. Imperial reserve the right to withhold the £750
security deposit until a full assessment of any damage has been carried
out, or costs are known due to the breach of any other term or condition.
Imperial reserves the right to increase the security deposit for specific
events (e.g. sports fixtures, music festivals etc). Imperial shall be released
from any liability for variations in the refund caused by fluctuations
in exchange rates. The security deposit shall be refunded within 24 hours
of the vehicle being returned undamaged.
Refuelling Charges
A refuelling charge if the Renter has used, and not replaced,
the same amount of fuel as supplied by Imperial. This charge
will be equivalent of 125% of the cost of refuelling the vehicle.
Imperial will provide evidence of the refuelling cost on request.
Each vehicle shall be provided with a full tank of fuel.
Fines
All fines or other
penalties incurred during the use of the vehicle, including parking
fines, road traffic offences and other offences
are the responsibility of the Renter and the Renter alone shall
be liable for them. The Renter shall fully indemnify Imperial
in respect of all consequential costs and expenses, which Imperial
may incur in recovering the same from the Renter (including,
without prejudice to the general wording of the above Imperial’s
legal expenses on a full indemnity cost basis).
Availability
Imperial shall attempt
to provide a replacement vehicle in the event that the original
hire vehicle is not available for any
reason. If for any reason beyond Imperial’s control the
vehicle or suitable alternative is unavailable, all monies
paid by the Renter to Imperial will be refunded. The Renter
shall have no further claim against Imperial whatsoever.
Renter’s responsibilities
Renter
must look after vehicle and keys. Renter must always lock the
vehicle when he/she is not using it, and will incur
a charge (which Imperial will set from time to time) for
lost keys. Renter must use any security device fitted to or
supplied
with the vehicle.
Renter
is responsible for ensuring that he/she uses the correct fuel.
Any costs incurred by Imperial
to rectify any damage or potential
damage caused
by the Renter using the wrong fuel, shall be payable in full by the
Renter. There shall be no limit to the amount to be applied
under these circumstances.
Renter
is responsible for any damage to the roof or upper part of
the vehicle caused by hitting
low objects, such as bridges or branches.
A
maximum £2000
excess charge shall apply under this condition.
Renter
must not sell, rent or dispose of the vehicle or any of its
parts. Renter
must not give any legal rights over the vehicle.
Renter
must not let anyone work on the vehicle without Imperial’s
written permission.
Renter
must let Imperial know as soon as he/she becomes aware of any
defect(s) or damage in or to the
vehicle.
Where
Imperial has agreed to deliver the vehicle to Renter, Renter’s
liability for damage and theft shall begin on delivery of
the vehicle. Renter must bring the vehicle back to the agreed
location,
during the opening hours
shown on the booking form, unless otherwise previously agreed
with Imperial. Where Imperial has agreed that Renter may
return the vehicle outside of the
agreed hours, or where the Renter has requested collection
of the vehicle, Renter’s liability for damage and theft
shall extend to the earlier of 17:00 of the first working
day following the requested collection
time or the
time of re-inspection by a member of staff.
Damage
to the vehicle includes glass and tyre damage.
Renter
will have to pay for repairs if the vehicle needs more than
Imperial’s
standard valeting (cleaning), or if the vehicle has been
damaged inside or outside (whether or not it is the Renter’s
fault)
Renter
must check before he/she brings back the vehicle that he/she
has not left any belongings in the vehicle.
Imperial shall have no
responsibility for
any belongings left in the vehicle, other than those
stated in Clause 17.
Imperial’s responsibilities
Imperial shall ensure
that the vehicle is maintained to at least the manufacturer’s
recommended standard. Imperial undertakes that the vehicle is roadworthy
and suitable for renting at
the start of the rental period. Imperial shall identify and
agree any existing damage with Renter on the Vehicle Condition
Report.
Conditions for using the vehicle
The vehicle must only be driven by the person(s) named in the
Agreement, or by anyone Imperial authorises in writing. Anyone
driving the vehicle must be aged between 25 and 70 and must
have held a full licence for no less than a period of 2 years
at the rental start date. Renter or any authorised driver must
not:
Use
the vehicle to attend any organised event without the prior
agreement of Imperial.
Use
the vehicle for hire or reward, competition or trial, or
for drawing a trailer of any description.
The Renter must ensure that the vehicle and
its contents are used in a proper and careful manner
for social and domestic purposes
only, unless the express written consent is given by Imperial in advance.
Use
the vehicle for any illegal purposes
Use
the vehicle off-road, other than to enter a recognised camping
site.
Use
the vehicle under the influence of alcohol or drugs.
Carry
a number of passengers or baggage which would cause the
vehicle to be overloaded.
Drive
the vehicle outside the United Kingdom unless permission
is given in writing by Imperial.
Renter
must note that Foreign
Travel Vehicle
Insurance
is compulsory if the vehicle is to be taken outside
the United Kingdom, and has to be proposed to the Insurer
by Imperial
at time of reservation.
Condition of Vehicle and its contents
The Renter acknowledges
delivery of the vehicle free from any defects or damage, other
than that which is specified on the
Vehicle Condition Report agreed at the time of commencement
of the hire. Apart from any other requirements in these conditions
of hire, the Renter shall return the vehicle and its contents
in a clean condition, including all cooking appliances, and
in the same condition as it were received at the commencement
of the hire. All vehicles must be returned with all waste tanks
emptied. Failure to empty tanks will result in a £50
penalty charge. Vehicles returned in an unreasonably dirty
interior condition shall incur a £50 penalty charge.
These charges are deducted by Imperial from the Renter’s
security deposit as described.
Time of Collection and Return
Collection is to be
made from Imperial at the designated address on the date of commencement
of hire after 3pm, and returned
on the last day of the hire, before 10am (time being of the
essence), in order that the vehicle may be prepared in good
time for the next Renter. Late return of the vehicle will result
in the following charges being payable by the Renter in addition
to the normal daily rate of hire – for the first 2 hours
late £25.00 per hour, and for over 2 hours late at the
rate of 25% of the weekly hire fee per day or any part thereof.
Renters are advised that failure to return the vehicle on time
may result in criminal and civil proceedings. Any extensions
to the hire period must be agreed by Imperial prior to the
beginning of the extension period. Failure to do so will mean
that the vehicle is being driven uninsured and illegally.
Breakdown
In the event of a breakdown,
AA roadside recovery is included in the hire charges. All repairs
whatever the nature in excess
of £50.00 require the express prior approval of Imperial.
All repairs must be carried out by a bona fide AA or RAC approved
garage. All invoices to be made out to Imperial clearly stating
the repairs and parts supplied. Imperial may refuse to reimburse
the Renter if the Renter fails to comply with these requirements.
Imperial’s liability will be limited to the provision
of a replacement vehicle, if one is available, or the return
of the hire charges for the days lost. Imperial cannot be held
further liable for any consequences arising from a breakdown.
AA breakdown & recovery services are not included in the
event of the Renter’s negligence causing the fault.
Accidents
The Renter must notify
Imperial and Insurers immediately of any accidents (even if the
vehicle itself is not damaged), fire,
theft or other damage to the vehicle or its contents, and to
complete and immediately submit Imperial’s and Insurer’s
accident reports. The Renter agrees to indemnify Imperial in
respect of all losses, actions, claim costs and demands in
respect of any liability arising out of an accident, damage
or loss to the vehicle or its contents or to the person or
property of any third party howsoever caused. In all cases,
the Renter is responsible for all damage and costs arising
as a result of negligence.
Pets and Animals
The Renter strictly
agrees that no pets or any other animals are carried in the vehicle
at any time during the period of
hire. Breach of this condition will incur a £100 penalty
charge.
Smoking
All vehicles operated
by Imperial are strictly no smoking zones. The Renter agrees
that under no circumstances will they smoke,
or permit others to smoke inside the vehicle at any time. Breach
of this condition will incur a £100 penalty charge.
Child Restraints
New regulations governing the use of child car seats came into
United Kingdom law on 18th September 2006. Each child must
travel in the appropriate child restraint until that child
reaches either 135cm or 12 years of age. Therefore it is a
compulsory condition of hire that the Renter has the necessary
child seats in the vehicle if carrying children. Child seats
are available to rent from Imperial if required.
Lost property
Any items of personal
property remaining in the vehicle at the end of the hire period
and found by Imperial will be held for
3 months. After this period, any items not claimed will be
disposed of in a manner entirely at the discretion of Imperial.
It is the Renter’s sole responsibility to collect the
lost property from Imperial, and any costs associated with
its return will be charged to the Renter.
Disclaimer and Indemnity
The Renter agrees and acknowledges that Imperial is not responsible
for nor liable to compensate any party for any loss or damage
where so ever and however occasioned (including consequential
loss) whether in respect of death, injury to any person, or
in respect of loss or damage to property, goods or possessions
of any person arising out of the use of the vehicle or its
hire and whether caused to the Renter, any passenger in the
vehicle or any third party (also the property of any such persons).
Imperial is additionally not responsible for the costs incurred
in hiring an alternative vehicle or accommodation in the event
of a breakdown or accident.
Other Terms
a) Imperial reserves the
right to refuse to hire to any person without stating a reason,
and to alter its rates and terms
and conditions at any time.
b) In the absence of the Renter giving any
other address, any notice for any purpose shall be deemed
to be validly served
if sent by first class prepaid post to that address given
by the
Renter on the booking form
c) If the Renter is in breach of any of
the above terms and conditions:
I. The Renter shall return the vehicle and its contents
immediately, upon demand made by Imperial.
II. The Renter will pay to Imperial on demand any loss
that Imperial may suffer.
III. The Agreement shall thereupon be determined by Imperial’s
rights and remedies in damages and any other rights preserved.
d) This Agreement is governed by Scottish
Law.
Cancellation
Fees: Once
we make a reservation on your behalf cancellation fees apply.
We therefore suggest that you take out Travel Insurance at this
time.
Cancellation
Fees
4
Weeks before to pick up
50%
of rental costs
3
- 0 Weeks before to pick up
100%
of rental costs
Amendments
GBP
30 per amendment / GBP 60 if documents issued.
NO
REFUNDS FOR EARLY RETURNS
All subject
to change without notice and subject to currency fluctuations
